Assignments help to keep the team on track and keep the content production flowing.
Create an assignment via the command bar by typing
CTRL+K and then typing
new assignment and hit
Enter. Or, click the dropdown arrow next to "New Article" and select "Assignment."
Assignments are intended to be open and freeform. CEO provides a number of fields to help you convey information, but since assignments can range from simple things like "Write this story about the football game" to "Need at least 10 photos from a protest at the capitol", CEO doesn't try to pigeon-hole your process.
At its most basic, an Assignment needs:
- Title - What needs to be done
- Due Date - When it's due
- Assignees - Who needs to be involved
All assignees will receive a notice from CEO that they've been assigned, and an additional notification 24 hours before the assignment is due.
Additional assignment features:
- Description - A brief description of what is expected of the assignees.
- Contact Name - Usually this should be the name of a point of content for the assignment. Perhaps a source or subject for a photo assignment.
- Contact Phone/Email - A freeform field for contact information.
- Location - A freeform field for the assignment's location.
- Start/End - This gives you a space to define when the object of the assignment takes place. Many assignments may not have a fixed start/end time since they're not rooted in a single event.
- Attached Content - Here's where you can link content in progress that relates to the assignment. It could be a story, gallery, photo, etc. Any type of content CEO supports.
- Workflow Status - Like content, assignments can have workflow statuses.
- Issue - You can link an assignment to an Issue, this helps create logical groupings of related assignments.
- Type - "article" is used for content and "photo" for media. This property is available for legacy assignments and is not really used anymore.
You can keep track of conversations around assignments by using comments. Requests for more information, status updates, links, etc. You can use comments however suits your workflow.
Attaching in-process (or even completed) content helps you track the actual output of an assignment. For example, a photo assignment may require a gallery of images. With attached content the photog could link the individual photos and descriptions or the entire gallery.
Checking the "Completed" box on the assignment will remove it from the "active" assignments list. There's no formal process behind completing an assignment, it's just another status flag.
You can always go back into an assignment and "uncomplete" it by unchecking the box.